How to Get a Virtual Business Address in the US - and Why You Need One

Discover how to obtain a virtual business address, understand its benefits, and find out why it could be a game-changer for your business.

Written by
Benjamin Ong
Published on
May 7, 2024
Discover how to obtain a virtual business address, understand its benefits, and find out why it could be a game-changer for your business.
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A virtual business address provides that professional edge—minus the office rent. Let's explore how you can set one up and why it’s a smart move...

Skip The Read - Simplify it with Stellar

Before you continue further, are you in search of a virtual business address? If your goal is to establish your business in multiple jurisdictions seamlessly, speaking with Stellar is your first step. Forget the hassle of coordinating with multiple providers—Stellar simplifies it for you.

Book a call today or check out our prices.

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How to Get a Virtual Business Address

A virtual address for business can be your golden ticket to setting up/expanding your business. These addresses provide a street address location for your business without the need for physical occupancy. Ideal for home-based businesses or those looking to expand into new markets without the overheads. Plus, using a virtual business address allows your business to use a "prestigious" business address, which can significantly improve your business image and credibility in the eyes of clients and partners.

Steps to Get a Virtual Business Address:

  1. Research Providers: Look for reputable companies like Stellar that offer virtual business addresses. Consider their services, locations, and customer reviews.
    • Stellar's Tip: Make sure the provider offers street addresses, not PO Boxes—otherwise, complications with compliance and bank accounts may arise.
  2. Review The Location: Select a location that best suits your business needs. Prestigious addresses can enhance your business image.
  3. Form 1583 & Verification: Most providers will require you to verify your business identity and also fill out Form 1583 - We talk more about this form below.
  4. Start Using Your Address: Once set up, you can use the virtual address for mail handling, business registration, and as your professional address on your website and marketing materials.
    • Stellar's Tip: Don't forget to inform your senders directly or file a Change of Address with USPS.

What is Form 1583?

To set up an address to receive your mails, the United States Postal Service (USPS) requires Form 1583. This form verifies your identity and authorizes a Commercial Mail Receiving Agency (CMRA) to receive mail on your behalf. You need to have it properly signed and notarized, along with a photo ID and a Proof of Address document. Even without a U.S. address, you must file Form 1583, which can be notarized online to prevent identity fraud. Some mail centers may allow you to sign the form in person, where staff verify your ID, potentially waiving the need for notarization.

What is a Virtual Address for Business?

A virtual address for business is a service that provides your company with a physical mailing address without the need for an actual office space. This allows you to establish a professional presence, receive mail, and enhance your business image—all while working remotely.

Benefits of a Virtual Business Address:

  • Professional Image: Enhances credibility and trust with clients and partners.
  • Privacy: Keeps your personal address private.
  • Flexibility: Allows you to manage your business from anywhere.
  • Cost-Effective: No need for the overhead costs of a physical office.

Who uses a virtual address for business?

  • Must Have: Sole proprietors and freelancers working from home who need a professional mailing address.
  • Benefits: Small businesses and startups expanding into new markets without the overhead costs.
  • Optional: Larger companies that need a temporary address for specific projects or marketing campaigns.

Why Use Stellar's Virtual Business Address + Digital Mailroom

The rationale behind Stellar pairing a virtual business address with a digital mailroom is straightforward: it's about maximizing efficiency, reducing costs, and enhancing convenience for founders like you. If you're leaning towards securing a virtual business address, there's a good chance you're managing your operations remotely. This setup might make regular trips to collect mail impractical.

Digital mailroom services are essential for remote teams. Why trek to check your mail when you can view it digitally? At Stellar, we ensure that all your snail mail is scanned and uploaded directly to our app. This way, you're only making the trip for the essentials—like collecting a parcel or that surprise gift! This integration not only simplifies your mail management but also aligns with the needs of modern, agile businesses that value their time and resources.

Still unsure if your business needs one?

Book a call with us or check out our prices to find out if you need a business address or how to set one up for your business.

Benjamin Ong
May 7, 2024
min read

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